Plan your Journey

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How To Book
Follow these steps before you travel
Epic Private Journeys recommends each traveller have insurance as soon as a deposit is paid.
Read booking terms and conditions prior to travel
“The organisation undertaken by Epic leading into our trek over the Kokoda Trail was first class. In the months leading up to our departure there was consistent communication in regard to not only having relevant arrangements and gear ready for the trek, but ensuring we were physically prepared for the trip and doing some training. Then prior to the trip, Brad flew himself and our tour guide to Sydney to personally undertake a briefing and meet everyone prior to leaving. It was personal and professional and we were in great hands. Needless to say we had an awesome trip…thanks to all at Epic for a trip myself and my son will remember forever!”
Kokoda Track, Papua New Guinea - A. Martin, 2016
Plan your Journey
The Epic Planning Process

The Epic Booking Experience


Every booking begins with a phone call. This is imperative as it allows us to get an idea of what you are looking for in your holiday. Getting to know a little about your past travel adventures, normal travel style, who is travelling, a date window for travel, preferred destinations, your interests and desired activity levels and an idea of budget are crucial for us to customise an itinerary.


Following the initial conversation we set to detailing an outline plan. We design the itinerary, check availability at hotels/lodges we would like to include in the itinerary, outline suggested touring and prepare a preliminary cost. We send this through in an on-line full colour itinerary.


Once you have reviewed the content we arrange for a follow-up call. This allows us to garner feedback so that we can further fine tune the itinerary to ensure it is exactly what you are looking for. This step can sometimes take a little while “to-ing and fro-ing” on email and chatting on the phone. This step is crucial for us to condition you to what is potentially ahead.


When you are happy with the itinerary we invoice for a deposit. At this point we will send a link to an online Client Information Form detailing personal particulars, dietary requirements, travel insurance details etc.


90 days out from travel we set to finalising all arrangements. This includes invoicing for final payment and sending through a final itinerary inclusive of a list of what you need by way of preparation for the trip; visas, medical, packing suggestions, key contacts whilst you are travelling, booking confirmation numbers and other snippets of wisdom.


A couple of weeks prior to travel we will be in touch again to arrange a call for a final briefing and allow you the opportunity to ask any questions. This step is vital as it allows us to further put you in the picture as to the adventure in store. It also allows us to make any last minute tweaks to the programme should you wish.


Throughout your travels, we will keep a close eye on your progress. We are available for a call at any point should you need help.


When you return home we will be in touch. We are obviously very keen to hear how the trip went. Ideally we like to try and do this again on the phone, or better still, if practical, in person. Getting your feedback helps us improve our service and plan better trips for you into the future. At this point we will also ask you to share some of your pictures.


Please note; At any point during the whole booking and travel process we are available to chat. Our service is what sets us apart and we find chatting directly with clients is better than an interminable trail of emails.

Important Information
Destination Information Reading list

All travellers to Australia require a visa for entry.  This must be done by applying online or visiting your nearest Australian Embassy prior to departure.  There are several visitor visas available and the right one for you will depend on your country of origin.  For more information on the appropriate visa for you please visit Visas cannot be obtained upon entry into Australia. ”Read

Recommended Reading – Australia

South America


In due course EPIC will provide options for those interested in undertaking pre and post cruise touring.  Being on the doorstep of Chilean Patagonia, you have a treasure trove of options available.

This remarkable region is home to Torres del Paine National Park with its vast array of mountains, glaciers and lakes.  Epic plans to offer a pre-departure group tour of the Torres del Paine with the famous “W” trek.”Read

Recommended Reading- Patagonia



Tourist visas are required and must be obtained prior to arriving in Bhutan. Epic Private Journeys has secured these for you. *All visitors require a passport valid for at least 6 months longer than their journey.


It is strongly advised that all clients obtain comprehensive Travel Insurance cover.  Please furnish Epic with a copy of your insurance policy prior to travel, including the international dial emergency contact number.

Policies should be checked to ensure that they include ”Read

Recommended Reading- Bhutan



All travellers to Indonesia require a visa for entry. This can be done by applying on arrival or by visiting your nearest Indonesian Embassy. There are several visitor visas available and the right one for you will depend on your country of origin. For More information head to  ”Read



It is the responsibility of the client to obtain their own visas. Where possible, these should be obtained in advance.

QLD – see

NSW – see

Nepal official website –


Recommended Reading- Nepal

Papua New Guinea


Visas are required for entry into Papua New Guinea. It is the responsibility of the client to obtain their own visas.

Currently, a 60-day tourist visa is available upon arrival for nationals of many countries including Australia, Japan, New Zealand, UK, USA and most western European countries at Port Moresby airport. This visa is non-extendable and the fee is currently K100.  As only Kina cash is accepted it is suggested you purchase some Kina prior to your arrival in PNG. To acquire a visa upon arrival, you will need a valid passport, proof of sufficient funds for your stay, an onward airline ticket with confirmed bookings and Kina cash.  Alternatively, you may acquire your visa prior to leaving your home country with either the nearest PNG Embassy or in some cases at the Australian Embassy in your country.  Always check with these embassies for current visa requirements prior to leaving home. ”Read

Recommended Reading – PNG

Southern Africa


It is the responsibility of clients to obtain their own visas. U.S. & Australian passport holders: U.S. and Australian passport holders do not require a visa to enter South Africa. Please Note: Some countries require 6 months validity on your passport at the time of travel and at least 4 blank pages in order to gain entry. ”Read

Recommended Reading- Southern Africa



It is the responsibility of the client to obtain their own visas.

U.S. passport holders: Ensure you have at least one completely blank visa page prior to entering the country. U.S. citizens with valid passports may obtain a visa from the Embassy of Tanzania before arrival in Tanzania or at any port of entry staffed by immigration officials. The U.S. Embassy recommends that U.S. citizens obtain their visas before arriving in Tanzania to avoid potential delays at entry points. The current fee for a visa is US $100 for a 12-month multiple-entry tourist visa.  ”Read

Recommended Reading- Kilimanjaro



In due course EPIC will provide options for those interested in undertaking pre and post cruise touring. Being on the doorstep of Chilean Patagonia, you have a treasure trove of options available.”Read

Recommended Reading- Antarctica